Collaboration are a must with website localization. If you have used the Dashboard’s Sharing settings to invite other people into the project, granted them the appropriate editing rights, the list of segments in the Workbench will look a bit different to each user.

Workflow Roles

As mentioned previously, roles are predominantly a project management feature associated with work on the Workbench. To reiterate, there are four different roles:

../../_images/workflow_tags.pngWorkflow Roles

T - Translator (default)

P - Proofreader

Q - Proofreader 2 (Quality Check)

C - Customer (or Client)

There are four different workflows on the proxy you may employ. You may set these on the Dashboard.

  • Simple Translation Workflow (T)
  • Translation + Proofreading (TP)
  • Translation + Proofreading + Client Approval (TPC)
  • Translation +Proofreading + Quality Check + Client Approval (TPQC)

Each setting will activate the necessary roles, which the Owner or Backup Owner may assign to any project participant. By default, only the Translator role is required. Owners have access to all workflow roles.

Workflow Roles in Action

Use the Workflow role dropdown in the toolbar to switch between the available Workflow roles:

../../_images/workflow_role_dropdown.pngWorkflow Role Dropdown

Take TPQC, the workflow with the most participants, for example.

  1. Each approved segment is assigned to the Translator role.
  2. When finished with a segment (either through manual edits, automatic translation or via XLIFF importing), the translator clicks on the Confirm tick to declare that segment cleared for that phase and send it to the next role, the proofreader.
  3. The proofreader (and much everyone else) may use Filters to display only those segments that are assigned to that role. He takes the segments sent by the Translator, edits them, changes their wording as required. When finished with an entry, the proofreader clicks on the Confirm tick, sending the segment along to Quality Check.

And so on. This cycle is then repeated until a segment (more to the point, all segments) reach the final workflow role, that of the Customer, who approves translated entries.

A few things to keep in mind:

  • Each Role has access to the lists of upstream roles.
  • Only Owners, Backup Owners and Project Managers have access to all roles.
  • By default option Lenient workflow role checking for editing is enabled, which means you don’t need to switch between workflow roles in order to be able to edit segments that belong to different roles. If you are a Proofreader2 for example, you will be able to edit and/or confirm segments that belong to the upstream roles (Proofreader, Translator in this case).
  • If you select option Strict workflow role checking for editing, then the entries/segments belonging to another role will be greyed out, and you could only edit those segments if you have access to that role, so that you can select it.

../../_images/workflow_filter_settings.pngWorkflow role checking options

  • A segment remains available for editing after Confirming it just as long as it is not touched by the next Workflow role. If you ever mistakenly Confirm an entry, you may, so to speak, reclaim it for some more work before the next role can get to it.

And that’s about it!

Work Packages

If Workflow Roles is a method of grouping your users, then Work Packages are a method of grouping segments. See the Dashboard chapter for the details of how to generate them.

Use the Work Package dropdown to select a Work package, and the Workbench will display only those Entries that belong to that Work Package (note that an Entry may belong to more than one Work Package!). The dropdown looks like this.

../../_images/work_package_dropdown.pngWork Package Dropdown

The only default entry in the dropdown is “All”, which means disabling Work Package based filtering on the Workbench. As new Work packages are generated, this list will automatically update after refreshing the window. The dropdown will always contain the names of the 100 latest Work Packages.

Clicking on “Manage workpackages…” will take you to the Dashboard where you can tend to your existing Work Packages or generate new ones.