There is more than one way of looking at content on the Workbench, and the default, the List View is only one of them. In this section, we go over the various in-context ‘Views’ you can access from the Workbench and use to edit your translation while making sure that it is behaving exactly as it should in the original context.


List View

../../_images/listview_icon.pngList View Icon

While not necessarily the most impressive, the List View is certainly one of the most useful views on the Workbench. You can use it to go over each segment being translated and edit, filter and search for any subset.

The List view provides various features to use with each entry. The currently selected Entry will be highlighted in yellow, hovering will causes the Entry under the cursor to highlight in blue. The presentation of Entries is clear and simple. yet there are a variety of features you can use with each. Let’s take a detailed look at an entry and see what each part of a line does.

Anatomy of an Entry


  1. Select Checkbox: check this box to select the entry or segment in question. You may use the “Bulk Actions” icon to batch process selected entries (i.e. confirm, exclude or approve them)
  2. Source Entry: contains the text that was found within a given block element on the source site. You may set the text direction using the “Align source text” icon in the toolbar. Otherwise, the Source Entry is not editable.
  3. Entry No. + Containing Block Element: use the “Go to Segment” icon to jump to a segment with a given number. This number is assigned to entries in order of arrival (new entries can be found at the bottom of the list). Additionally, the tag that contained the text on the original site is displayed below it (useful when you want to identify a segment in the HTML source).
  4. Target entry: The translation, provided by a variety of sources: Manual Editing, Translation Imports, Machine Translation or Translation Memory.
  5. Lock Segment: Prevent any changes from influencing the current content of the Target Entry. Especially useful when you want to run batch processes on your segments, but you want to exclude an entry from the scope.
  6. Comment on Segment: Use this icon to add comments to an Entry either as a note-to-self, or as part of a collaborative translation effort. All comments have a checkbox next to them, allowing you to mark them as settled.
  7. Chain link: indicates that the segment is repeated verbatim (102% match) in the current view. Click on the icon to jump to the next repetition.
  8. Confirm Tick click on the tick to Confirm the segment for the current workflow and send it to the next stage. Confirmed entries remain editable as long as they are unedited by the next workflow role.
  9. Workflow Status Indicator: Display the current workflow state of the segment. Note that this might differ depending on which user in which workflow role is currently looking at the segment.
  10. Flag: Display current translation source.

Workflow Tags

Depending on what Workflow role you’re currently in, the following Workflow tags will be displayed for each segment, influencing their availability for editing:

../../_images/workflow_tags.pngWorkflow Tags

T - Translator

P - Proofreader

Q - Proofreader 2 (Quality Check)

C - Customer (or Client)

See the section on Workflow roles for a detailed description of the various workflow roles.


Ordering Segments in List View

../../_images/order_by_dropdown.pngOrder By Dropdown

Use the “Order by” dropdown to alphabetize the target or source entries or reverse the order of segments based on their Workbench ID. The following Ordering methods are available from the dropdown:

  • ID, lower first (default)
  • ID, higher first (use to quickly navigate to new segments)
  • Source A → Z
  • Source Z → A
  • Translation A → Z
  • Translation Z → A

Highlight View

../../_images/highlight_view_icon.pngHighlight View Icon

The highlight view is a true in-context editing view that makes the Workbench popular with Translators, and the solution to the problem of adequate context during website localization.

By selecting an Entry in List view and clicking on the Highlight View on the Workbench, you will be shown the text on the original webpage

../../_images/highlight_view.pngHighlight View

You may click on any part of a website and have a highlighting frame appear around that segment. At the same time, the editing box below will jump to the segment in question, where you can add/edit your translations in-place.

Really, the Highlight View is simplicity itself with very little in the way of hidden gotchas. Select a page, point & click, and translate away!

But keep in mind that while you are using the Highlight View with a page, links will be unclickable - use Free-click View to navigate on the original site from within the Workbench.

NOTE The Highlight view is a wonderful tool we are very proud of, but don’t forget that much of the textual content of a website is not clickable. Check the other modes and the Preview to make sure that everything is covered!

Free-Click View

../../_images/free_click_view_icon.pngFree-click View Icon

The Free-Click View is much like the Highlight View, but it allows you to use the links on a site to visit other parts of the website. Alternate between Free-click view and Highlight View to translate segments as you explore the website.

Free-click view will offer to reload your segment list based on which page you are on. The following dialog will be displayed.

../../_images/reload_segments_redirecting.pngReload Segment List

Highlight View will only work if the segment list is that of the current page.

Pop-out View

../../_images/popout_view_icon.pngPop-out View Icon

The Workbench is a single-viewport application, and the Pop-out View is a feature meant to allow you to have the Highlight View and the List View on your screen at the same time. Select an Entry from the list and click on the Pop-out view icon to open a Highlight View in a separate pop-up window.

Modern browsers block popup windows by default, so you will most likely have to enable popups for the Workbench for this feature to work.